"I’ll come back to it later."

A sentence content marketers and researchers have said countless times.

But that later rarely ever comes.

Every day, we scroll past things worth saving - a great article, a quote that hits, a smart comment on LinkedIn or Reddit...

But before we get the chance to save it, it’s gone.

Buried under more content, more noise. Or it gets replaced by something even more interesting that steals our attention. 

The tab gets lost, the post disappears, or you simply forget where you saw it.

The problem isn’t finding useful stuff. It’s keeping it, organizing it, and being able to find it again when you actually need it.

So, how do you save links and resources on the go, without breaking your flow?

That’s what this article is about.

Why you need a system to save resources on the go

It’s simple: your brain can’t remember everything you read every day.

We’re exposed to more information than ever before, far more than the brain can handle. It’s still learning how to process that volume.

That’s why having a system to quickly save what’s truly useful - on the go - is so important today.

With this system, you don’t risk losing that valuable article, quote, or insight. Plus, you won’t waste time later trying to remember where you saw it.

A simple saving system helps you stay organized, so you can focus on what matters without stressing over what you’ve read.

Collabwriting is a simple tool for organizing the content you come across and want to save.

You can use it to quickly bookmark articles, videos, and insights for your research or projects, or even highlight and save specific parts of the text that stand out.

It also lets you group related content and easily share it with friends, colleagues, or readers.

Keep reading to learn about its best features, how you can use it, and things to keep in mind.

Save anything with one click

Collabwriting allows you to save anything that catches your attention with just one click.

You can:

  • Bookmark the entire page
  • Simply highlight and save specific parts of the text
  • Save LinkedIn posts, X threads, Reddit posts, YouTube videos, and PDF documents - all with a single click

Everything goes straight to your inbox, so you can access it whenever you need.

Creating bookmark with extension

Organize your saved content into clusters

You don’t have to sort everything right away.

First, save content to your inbox with one click - then organize it later when it suits you.

You can create custom clusters like “Marketing ideas”, “LinkedIn tactics”, or “Content to share”, and move saved content into them as it comes in.

That way, everything you collect stays easy to find, grouped by topic, and ready when you need it.

Add tags and context

Each snippet can have tags, comments, and mentions.

You can tag by topic, add a quick note about why you saved it, or mention a teammate if it’s relevant to them. People won’t just see what you saved, they'll see why it matters.

This way, you're not just collecting information - you're giving it meaning and making it easier to take action later.

That’s how content becomes knowledge.

When sharing a Collabwriting Cluster, you have full control over who can see, comment on, or edit the content.

It’s as simple as entering an email and choosing the role you want to assign to each person.

Here’s a quick overview of the access roles you can set:

  • Viewer – Can only view snippets and comments within the shared cluster.
  • Commenter – Can leave comments on specific snippets.
  • Editor – Can add or remove snippets within the shared cluster.
  • Owner – The creator of the cluster, who can edit roles and manage access for the topic.
💡
Private Clusters (Team version)

You can keep your research private with the Private Clusters feature, available in the Team version.

Access to the private clusters is limited to collaborators you add there.

Public clusters I’ve created using Collabwriting:

Search is simple and fast

Collabwriting search feature lets you quickly locate content by:

  • Keywords – Search for specific terms within the snippets or comments you’ve saved.
  • Tags – If you've tagged your content with relevant labels, simply search by tag to find related items.
  • People you've mentioned – If you've mentioned someone in a comment, you can search for their name and easily find all related content.

This way, you can quickly access what you need without having to scroll through endless saved links or notes.

💡
Use AI research suggestions

Know what you're looking for but it's not showing up in your Collabwriting search results?

Check out the AI suggestions.

They can help guide you to similar content or related keywords, bringing you one step closer to finding exactly what you need. It’s a quick way to uncover what might be just around the corner.

Connect your team's Slack and start sharing insights instantly

No need to copy-paste or chase people across tools - just mention them directly in Collabwriting.

Whether it’s your colleague or your design agency, they’ll get the message - on Slack, email, or right inside the platform.

Found something worth sharing?

Drop a note, tag the right people, and keep the conversation moving.

How to connect Collabwriting with your Slack Workspace

Export and import your insights

Export:

  • You can export an entire topic as a CSV (great for Google Sheets or Excel), or save it as a PDF (perfect for sharing or presenting).
  • Want to move just one snippet? Simply drag & drop it into Gmail, Notion, or Google Docs - no need to download anything.
  • You can also copy and paste snippets (with comments) into any text editor.

Import:

  • Use the Collabwriting extension to import your Kindle highlights with one click.
  • Just open your Kindle notes, hit "Import Highlights", and all your saved highlights will appear in the topic you choose, ready to organize, tag, and comment.

Use cases - Collabwriting

Simple ways Collabwriting can make your life easier.

  • 🔍 Streamlined research process - There's a better way for organizing your research than copy-pasting links to spreadsheets and having 100 open tabs every second.
  • 📂 Collaborative insight gathering - Collabwriting helps you collect insights and get feedback from others - without jumping between tools.
  • 🎨 Brand research & strategy - Capture industry insights, break down messaging, find gaps and spot opportunities, and keep everything organized.
  • 📲 Social media marketing made simple - Capture inspiration, track competition, and collaborate with influencers, clients & subject-area experts - All in one place
Get Collabwriting today

Use Collabwriting on mobile just like on desktop

With the Collabwriting mobile extension, you can:

  • ✅ Highlight key information from articles/reports.
  • ✅ Add comments and insights directly to saved snippets.
  • ✅ Collaborate with your team in real time.
  • ✅ Keep track of sources and organize research into structured knowledge bases.

Whether you're working on a marketing strategy, academic research, or product development, Collabwriting makes knowledge-sharing simple and effective.

How to get the Collabwriting mobile extension